Consultancy - Communications and Advocacy Consultant, UNFPA Berlin Representation Office (BRO),[...]

Background

UNFPA Berlin Representation Office (BRO), part of the HQ-based Division for External Relations (DER), is a small office responsible for liaison and advocacy with the government, parliament, civil society, media and other key partners in Germany, Austria, Liechtenstein and potentially Central European Member States, supporting increased political and financial backing for UNFPA.

Job Description

The Chief post is vacant; the Policy and Advocacy Specialist covers core functions temporarily.

This consultancy backs that gap for Aug–Oct 2026, providing dedicated support to communications, event coordination, digital/social media, website, and briefing‑material workstreams so the office can meet its commitments until a new Chief is onboarded.

Objective

Provide a policy and advocacy consultant to support preparation, positioning, and delivery of communications around major events in October, including social media strategy and content, website content, and briefing notes and advocacy materials, structured in three sequential work packages.

• Scope of Work
• Package 1: Communications Foundation & Strategy (August 2026, ~20 days)
• Stakeholder and media mapping for Germany and countries of coverage.
• Communications and social media audit of BRO's channels, materials, and past outputs.
• Draft social media strategy and content calendar covering the period through the WHS.
• Review and plan for BRO website content updates: event pages, news items, donor‑facing content.
• Draft press materials / media advisory for the events.
• Initial briefing note(s) on UNFPA's advocacy targets.
• Package 2: Event Planning & Advocacy Coordination (September 2026, ~20 days)
• Provide technical and operational support for major events, drafting event flows, agendas, liaising on scheduling, tracking timelines.
• Support event logistics: invitation lists, RSVPs, correspondence with attendees and partners.
• Draft and finalize briefing notes, talking points and Q&A materials for BRO leadership and UNFPA senior management.
• Produce and publish content from Package 1: social media content, event promotion, website updates.

Package 3: Event implementation & Handover (October 2026, ~10 days)

• Real‑time support around the WHS (Berlin, Oct 2026), remote or on‑site.
• Draft final briefing notes, summary reports, and talking points for UNFPA engagements.
• Post‑event website and social media wrap‑up content.
• Final consultancy report summarizing deliverables and outstanding actions.
• Handover note for incoming Chief and Policy & Advocacy Specialist.
• Duration and Working Schedule

50 working days in total, 1 Aug – 31 Oct 2026, as‑needed full‑time, distributed across the three packages.

Place of Service Delivery

The consultant may work remotely from their own location or from the Berlin Office if locally based.

• Monitoring and Progress Control
• Report to BRO Chief ad interim, in coordination with colleagues at UNFPA Headquarters and in Berlin.
• Short work plan confirmed at start of each package.
• Submission of agreed deliverables at end of each package in electronic format (Word, Power Point or platform‑native).
• Brief written progress update at end of each month covering completed deliverables and any risks or delays.
• Final consultancy report at end of Package 3.
• Required Expertise, Qualifications and Competencies

Education

• Advanced university degree in communications, public relations, journalism, international relations, political science, international law, public administration, or a related field.
• Knowledge and Experience
• Minimum 5 years of relevant experience in communications, digital/social media strategy, advocacy or public affairs, including with international organizations.
• Demonstrated experience managing website content and social media channels.
• Experience drafting briefing notes, talking points and Q&A materials for senior officials.
• Experience supporting, coordinating and implementing high‑level events, conferences, consultations or summits.
• Familiarity with UNFPA mandate, SRHR advocacy, global health diplomacy, or the UN system is preferred.
• Strong analytical, writing, editing, organizational skills; ability to work independently, meet tight deadlines under pressure.
• Languages

Fluency in English and German (both oral and written) is required.

• Inputs / Services to be Provided by UNFPA
• Access to BRO's communications materials, website CMS, and social media accounts.
• Relevant background documentation (e. g., country engagement strategy, coordination documents, prior briefing notes and other strategic content).
• Designated focal point for review and approval of content and deliverables.
• Virtual meeting access as required.
• The Consultant Will
• Use their own personal laptop/computing equipment with relevant software.
• Ensure sufficient internet connection when working remotely.
• Provide deliverables and reports on time and in required formats.
• #J-18808-Ljbffr