Human Resources Assistant (Learning & Development) (temporary)

This position is located in the Talent Development Team (TDT), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the overall guidance of the Human Resources Officer (Learning and Development), leading the Talent Development Team, and the direct supervision of the Associate Management and Programme Analyst. For more information on UNOV and UNODC, please visit the websites at and

Responsibilities

Within assigned authority, the incumbent will provide assistance to TDT/HRMS with regard to activities strengthening the implementation of UN Secretariat organizational initiatives, enhancing the development of learning solutions based on programmatic needs analysis and provide assistance with other training and learning activities as required. The incumbent will perform the following specific duties:

1. Assist in the administration of the Language Programme and TDT learning activities including supporting client communication, processing contracts and payments, administration of communication channels, development of programme support documents and any other related tasks.
2. Provide administrative support to the TDT and the Language Programme concerning financial matters related to expenses, revenues and payments. Gather enrolment information and prepare statistical reports.
3. Provide administrative support to ensure the timely and accurate processing of non-staff personnel and payments to vendors as related to the implementation of the Organizational learning priorities.
4. Monitor timelines, ensure timely responses, and take any required follow-up actions.
5. Assist in the preparation of written outputs, briefing notes, concept notes, agendas, project proposals and progress reports.
6. Draft various targeted and user-friendly communications with key stakeholders, including emails, presentations, speaking notes, newsletter articles, and marketing materials.
7. Assist with visualizations and updating information material such as web pages or brochures.
8. Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, and planning.
9. Perform any other tasks as required.

Professionalism

Has knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Work Experience

A minimum of three (3) years of progressively responsible experience in general office support, administrative services, human resources management or related area is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. Experience in using modern information and communications technology for the processing and management of data, including MS Office tools, in particular MS Word, Excel, SharePoint, and OneDrive is required. Work experience in human resources management, including supporting training activities is desirable. Work experience within the United Nations system or a similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available for 3 months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

No Fee

#J-18808-Ljbffr