CSH Secretary in Bern

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CSH Secretary

Start Date

Effective immediately or by arrangement

Employment Relationship

fixed-term

Institution / Workplace

Center for Space and Habitability

Position Description

The Center for Space and Habitability (CSH) at the University of Bern invites applications for a Secretary position (40%) to provide administrative and bookkeeping support for the Center and its projects, manage the administrative office (Studiensekretariat) of the Master's programme in Space Sciences and Astronomy, and assist with the organisation of meetings and outreach events.

Tasks and responsibilities

The jobholder will be responsible for the following tasks:

• Serve as the first point of contact for students, prospective students, and lecturers on administrative matters related to the Master's in Space Sciences and Astronomy
• Support the administration of teaching activities, including lecturer contracts, KSL maintenance, room reservations, and student documentation
• Manage bookkeeping and financial administration of the CSH and outreach activities, including orders, invoices, reimbursements, procurement, and annual closing activities
• Provide general administrative support to the CSH staff and their projects, including travel arrangements, calendars, meeting minutes, and office management
• Support the organisation of teaching, research, and outreach events
• Participate in meetings and perform other related administrative duties as required

Requirements

• Completed commercial apprenticeship (Kauffrau/ EFZ) or an equivalent qualification, together with several years of professional experience in a comparable role
• Proven experience in accounting and financial administration
• Excellent written and spoken German and English (C1 level or higher)
• Strong proficiency with Windows or macOS and common digital tools, including Microsoft Office, OneDrive, Teams, and Zoom
• Ability to learn quickly and work independently
• Motivated, goal oriented, efficient and team player
• Confidence working in an international environment
• Availability to work a full day on Tuesdays and either one additional full day or two additional half-days per week
• Familiarity with the organisation, administrative processes, and tools of the University of Bern would be an advantage

Organisational context

The position is based at the Center for Space and Habitability (CSH), University of Bern. The jobholder will lead the Studiensekretariat MSc. Space Sciences and Astronomy, manage the CSH bookkeeping and accounting, and support the CSH outreach officer.

Employment conditions

• Workload: 40% Contract duration: with the possibility of extension following the funding cycle of the CSH.

Your Benefits

International reputation

Interdisciplinary collaboration

Team-oriented work

Central location in the heart of Bern

Working at the University of Bern

The University of Bern not only offers exciting tasks but also an environment that actively promotes development, diversity, and equal opportunities. Discover what makes us stand out as an employer and how you can grow with us.

Application and Contact

Questions about the position?

Interested candidates are invited to submit the following documents:

• A motivation letter
• A curriculum vitae (maximum 2 pages)
• Letters of recommendation and/or "Arbeitszeugnis" (minimum one)

Applications should be submitted to Write an email

Questions about the application?

Wei Wang
Write an email