Office Manager & HR Administrator Düsseldorf

Office Manager & HR Administrator – Düsseldorf

Application Deadline: 31 October 2025

Department: Operations

Employment Type: Full Time

Location: Düsseldorf

Reporting To: GM Germany

Description

Upway is a fast growing startup building the largest marketplace for refurbished e-bikes globally. We have refurbished over 50,000 e-bikes in just three years and are growing fast! Upway\\\’s mission is to make e-mobility accessible to a wide range of people. Our goal is to build the largest and highest quality e-bike range by sourcing and reconditioning the best e-bikes.

Germany has become our largest market, and to support our UpCenter in Dusseldorf, we are looking for organizational talent in the area of Office Management and HR Administration as soon as possible.

Office Management

• Manage external service providers for office supplies, from selection to payment processing.
• Order and oversee the inventory of daily office supplies.
• Handle incoming mail and parcels.
• Review and file important documents (invoices, contracts, etc.).
• Identify team needs and propose solutions for a more efficient workplace.
• Ensure a first-class working environment for all employees.

Administrative & HR support

• Organize and manage employee onboarding and offboarding processes.
• Provide HR support related to employment contracts.
• Prepare monthly payroll in cooperation with our accountant (consolidate working hours, sick days, and vacation days; check and send out payslips).
• Assist with accounting by collecting, reviewing, and forwarding invoices to the accountant.
• Serve as the main point of contact for team questions.

Team building

• Organize regular team events

Requirements

• 2+ years of experience in office management and/or administrative support.
• Strong organizational and time management skills, with the ability to work independently on multiple projects simultaneously.
• A positive attitude and a solution-oriented approach.
• A proactive, hands-on mentality, ready to take on a variety of tasks.
• Excellent attention to detail.
• Fluent communication skills in German (native or equivalent) and very good English (both written and spoken).
• A genuine passion for creating a fantastic working environment.

Benefits

• You work in an early-stage start-up backed by renowned investment funds such as Sequoia Capital, Exor Ventures and Global Founders Capital (Rocket Internet).
• You will be part of an exceptional team of talented employees who thrive in a fast-paced environment and are committed to the common mission.
• At Upway, you take on as much responsibility as you can handle and have great learning and growth opportunities!
• Bureaucracy and slow processes do not exist with us! You work flexibly and solution-oriented and do not have to wait long for important decisions.
• You are one of the first employees in the German Upway team and actively shape the culture of the team.
• You will receive stock options as part of your compensation package.
• You benefit from a 15% discount on an e-bike from our shop per year.