Management Support Assistant (OA) NF-03

Duties

• Prepares a variety of correspondence, briefing charts and reports for the Director.
• Arranges appointments and meetings, makes travel arrangements and maintains the calendar for the Director.
• Reviews correspondence prepared by other personnel to ensure it is formatted properly and is grammatically correct.
• Prepares time cards and maintains records, files and other data as required.
• Screens calls and visitors and provides general information and answers questions pertaining to routine matters.
• Tracks suspense items for the Directorate.

Requirements

Conditions of Employment

• Direct Deposit and Social Security Card is required.
• Meet qualification/eligibility/background requirements for this position.
• A one-year probationary period may be required.
• Possesses satisfactory completion of pre-employment background checks in accordance with AR 215-3, 2-13, to include a Tier III background investigation. Position sensitivity II.
• This position may require a health screening. Immunizations may be required as a condition of employment for the health and safety of those in the facility.

Qualifications

Work experience that includes a practical application of the above described or related work experience. Must be able to communicate in a clear, concise and grammatically correct manner. Must have knowledge of Army administrative policies and procedures.

Must have knowledge of military protocol procedures to arrange special events and functions. Must be able to use a variety of software programs such as Word, Outlook, Power Point and Excel.

Must possess a valid driver’s license and be able to drive in the local commuting area.

Driver’s license (US state and US Army Europe) must be submitted at the time of application.

Education

This job does not have an education qualification requirement.

Additional Information

Area of Consideration:

• The Area of Consideration for this vacancy announcement is Stuttgart, Germany. (Military Spouse Preference (MSP), Involuntarily Separated Military Preference (ISMP) and Family Member Preference eligible candidates are included in the area of consideration.)

Manual Applications:

• If you are unable to apply online, you may submit your application package using a manual application method. Please contact the NAF Human Resources Office or representative listed on this job announcement to request a copy of the manual application form. All completed manual application forms (along with resume and other supporting documentation) must be received no later than 15:00 hours (3:00 p.m.) on 11/22/2024 in order to process your application in a timely manner. Please note that neglecting to respond to the job-related questions may result in an ineligible rating.

PCS Costs

• Payment Permanent Change of Station (PCS) costs are not authorized, based on a determination that a PCS move is not in the Government’s interest.

Pay-Band Allowances and Differentials

• Sunday premium pay may be authorized by the Garrison Commander. If authorized, only regular (full-time, part-time, limited tenure and seasonal) employees may be paid Sunday premium pay. Sunday premium may be paid at the rate of 25% of the basic rate for all hours of non-overtime, when any part of the scheduled tour of duty is performed on Sunday (to a maximum of 8 hours per Sunday).
• Night differential may be authorized by the Garrison Commander. Night differential may be paid at the rate of 10% basic rate for hours of non-overtime work performed between 1800-0600.

Incentives and Bonuses

• Incentives will not be paid.

Foreign Overseas Allowances

• Allowances, differentials, or incentives will not be paid.
• Post allowance may be paid in accordance with the Department of States Standardized Regulations (DSSR), contingent upon eligibility.
• Employment Overseas provides additional benefits & entitlements; for more information please see the agency contact information listed below for your local NAF Human Resources office.
• Applicants must comply with the Exceptional Family Member Program.

Other:

• Information may be requested regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols.
• Additional referrals may be made from this vacancy announcement for up to 90 days after the closing date.

Overseas Employment Eligibility

• U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement.
• In NATO countries employment of non-U.S. citizens under U.S. conditions is restricted by the NATO SOFA to individuals who are nationals of a NATO country.

Benefits

Review our benefits

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Required Documents

The following documents must be submitted with your application:

• License
• Resume

The below items are accepted and may be needed to support a qualification and/or a claimed priority/preference:

• Cover Letter
• DD-214/ Statement of Service
• License
• DA 3433
• References (Names, address, telephone and email)
• PCS Orders
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action

How to Apply

You may submit your application package using one of the two methods identified below:

1. Electronically (preferred) at and search for Vacancy Number (VIN): O5NAFHR-24-12609879. Announcement closes at 11:59 PM Eastern Time on 11/22/2024.
2. Manually: Please refer to the „Additional Information“ section of this announcement for instructions.

Agency Contact Information

Stuttgart NAF HRO

Phone: 09641-70-593-7026

Email:

Address: HR-NAF-W6E1AA USAG STUTTGART, APO, AE 09107

Next Steps

Your resume will be reviewed to verify that qualification requirements have been met. We appreciate your interest in this position!

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request

Clarification from the agency

The area of consideration is Stuttgart, Germany U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more continuous years immediately preceding the start of Federal affiliation.

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