Document Manager

Job Description

You will become part of our Document Management Department with 23 skilled and enthusiastic colleagues who all support ongoing offshore wind projects and sites. We are a diverse department with colleagues located across Northern Europe, and we offer a great extent of freedom to plan and perform your work. You will work independently, but colleagues are always at hand when necessary, and we meet up regularly to share knowledge and offer support where needed.

In this role, you will deliver support for a project in the construction phase. Your daily tasks include managing permission set-up, implementing workflow solutions, supporting with setting up metadata, views, and libraries in SharePoint. You will also act as Quality Control for incoming documentation, start workflows, and update status on documentation.

You will have the following key responsibilities:

• Implementation of the Document Management procedures, processes, templates, applications, etc.
• Gatekeeper of the document control rules, procedures, and systems
• Run and manage the DMS for the project
• Ensure that engineering documentation meets the established standards and deadlines
• Distribution and follow-up of documentation to internal and external stakeholders
• First line support for document control related issues
• As super user for the IT solutions, train project teams to ensure and enable proper understanding and use of the document control processes and systems
• Take an active part in the Document Management network and interface with other departments, sharing and implementing best practices of Document Management

Qualifications

• Proven track record within the field of document management from project concept to handover with Contractor and Employer, preferably in Wind business
• Super user in MS SharePoint
• Ability to organize, analyze, and visualize data sets and trends
• Strong passion for project management, information management, and system optimization
• Excellent communication and teamwork skills
• Proactive problem-solving mindset
• Detail-oriented and organized
• Eagerness to learn and adapt in a dynamic work environment

Additional Information

Location: Hamburg, London, Kolding or Amsterdam

What We Offer: We offer good remuneration, a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues as the ‘Ask and Share’ concept is essential for the way we work. We offer attractive employment conditions and opportunities for personal and professional development.

More Information:
We welcome your application in English no later than 31.12.2024. We kindly request that you do not send applications by any means other than via our website as we cannot guarantee that we will be able to process applications that are not made via our website.

For more information about the recruitment process, you are welcome to contact our recruiter Cristina Sigel via email:

At Vattenfall, we are convinced that diversity contributes to building a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfil within Vattenfall and will be performed by a third party, Validata.

We look forward to receiving your application!

Company Description

Vattenfall is one of Europe’s largest electricity generators and producers of heat. We operate in Sweden, Denmark, Germany, the Netherlands, and the UK and are looking into European market opportunities. Our strategy is to reduce emissions from power generation with a roadmap aiming at achieving climate neutrality by 2050.

BA Wind is responsible for the development, construction, and operation of wind power onshore and offshore as well as other non-hydro renewable activities like solar and batteries. We manage the maintenance, operation, and continuous improvement of wind generation assets, safely and with the highest levels of availability and profitability. We also perform the structuring and execution of project partnerships in accordance with the overall wind strategy.

BA Wind’s Document Management Offshore is responsible for the development and continuous improvement of Document Management maturity and compliance across the entire lifecycle of Offshore wind farms. The team is the go-to place for trusted information around document management processes and associated IT tools that enable our organization and external stakeholders to collaborate efficiently and complete their tasks from any place in due time.

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