BASEL OFFICE - Nautical Manager

pViking (NYSE: VIK) is a global leader in experiential travel with a fleet of more than 100 ships, exploring 21 rivers, five oceans and all seven continents. Designed for curious travelers with interests in science, history, culture and cuisine, Chairman and CEO Torstein Hagen often says Viking offers experiences For The Thinking Person™. Viking has more than 450 awards to its name, including being rated #1 for Rivers and #1 for Oceans five years in a row by Condé Nast Traveler in the 2025 Readers’ Choice Awards. Viking is also rated a “World’s Best” by Travel + Leisure - no other travel company has simultaneously received such honors by both publications. /ppPlease note that we can only accept applicants who are eligible to work in Switzerland or in possession of a valid work permit. /ppbROLE DESCRIPTION /b /ppThe Nautical Manager is responsible for planning, coordinating, and maintaining accurate license-based crew schedules to ensure safe, compliant, and reliable operations across assigned vessels, routes, and planning portfolios. The role supports Nautical Operations by translating planning frameworks into robust day-to-day execution, ensuring operational coverage, regulatory compliance, and service continuity. /ppThe role requires strong analytical skills, attention to detail, and the ability to communicate clearly with multiple stakeholders in a fast-changing, regulated environment.br/br/bKEY RESPONSIBILITIES /b /ppStrategic Scheduling Oversightbr/• Develop, maintain, and update short-, mid-, and long-term schedules for assigned operations, vessels, or planning portfoliosbr/• Ensure compliant coverage of all operational requirements, including license validity, certifications, rest periods, and training attendancebr/• Manage dependencies, overlaps, and critical timing constraints within assigned planning scopebr/• Build and maintain contingency plans for absences, disruptions, or last-minute changesbr/• Identify manning gaps or compliance risks early and escalate appropriately to the Senior Planning Manager /ppCoordination Communicationbr/• Act as a central coordination point between Nautical Operations, Nautical Management, HR, and relevant internal stakeholdersbr/• Communicate schedules, changes, and operational impacts clearly and in a timely mannerbr/• Handle schedule-related inquiries professionally, consistently, and in line with planning standardsbr/• Ensure clear handovers and continuity of service within the planning team /ppData Systems Managementbr/• Maintain scheduling and planning data with a high level of accuracy, traceability, and consistencybr/• Use in-house scheduling tools and spreadsheets to manage, analyze, and update plansbr/• Ensure version control, documentation of changes, and data integrity in planning systems and core planning filesbr/• Contribute reliable inputs to planning reports, KPI tracking, and governance routines /ppCompliance Risk Managementbr/• Ensure schedules comply with applicable labor laws, working-time regulations, licensing requirements, and internal policiesbr/• Monitor rest periods, workload distribution, and fatigue-related risks within assigned scopebr/• Support audits, reviews, and compliance checks by maintaining accurate and auditable planning records /ppContinuous Improvementbr/• Identify inefficiencies, recurring issues, or improvement opportunities in planning processesbr/• Propose practical enhancements to planning quality, stability, and transparencybr/• Support continuous improvement initiatives led by the Senior Planning Manager /ppMeasurable Goalsbr/• Accurate, transparent, and trusted schedules within assigned planning scopebr/• Early identification and mitigation of operational or compliance risksbr/• Stable operational coverage with minimal disruptionbr/• High data quality and reliable planning documentationbr/• Positive feedback from stakeholders on clarity, responsiveness, and planning quality /ppbKEY QUALIFICATIONS /b /ppExperiencebr/• Experience in scheduling, planning, or operational coordination rolesbr/• Background in maritime, river cruise, transport, or other regulated operational environments is an advantagebr/• Knowledge of labor regulations, working-time rules, and license-based planning is a plus /ppSkills Capabilitiesbr/• Strong planning and organizational skills in a regulated operational environmentbr/• High attention to detail, accuracy, and reliabilitybr/• Advanced proficiency in Excel or similar spreadsheet toolsbr/• Experience working with scheduling or planning systemsbr/• Clear communicator with strong coordination and stakeholder-management skillsbr/• Ability to work under pressure and manage frequent operational changes /ppbEDUCATIONbr/ /b• Higher education in operations, logistics, engineering, business administration, or a similar field preferred /ppbCOMMUNITY CULTURE /bbr/• Fast-growing and dynamic environment, a modern workspace, flexible working hours /ppbHOW TO APPLY /bbr/ /p