ZORBAU - Manager Purchasing

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Viking was founded in 1997 and provides destination-focused voyages on oceans, rivers and lakes around the world. Designed for experienced travelers with interests in science, history, culture and cuisine, Chairman Torstein Hagen often says Viking offers experiences for The Thinking Person.
Viking has more than 250 awards to its name, including being rated #1 for Rivers, #1 for Oceans and #1 for Expeditions by Condé Nast Traveler and voted at the top of its categories by Travel + Leisure. No other cruise line has ever received these same honors by both publications at the same time.
Please note that we can only accept applicants who are eligible to work in Germany or in possession of a valid work permit.
Role Description

• The Manager Purchasing Operations is accountable for placing Purchase orders with our major F&B vendors, as well as ensuring the correct time, date and place of delivery to our vessels. The Manager Purchasing Operations will implement and manage a set of controls designed to mitigate risk of sub-par quality products and inaccurate reporting to enhance the accuracy of the company\’s reported financial results, and ensure that major vendors are compensated timely and accurately.
• The Manager Purchasing Operations active communicates and reports directly to the Senior Manager Purchasing Operations in Basel. The position is based primarily in Zorbau, Germany and involves also up to 15% travel.

Key Responsibilities

• Generate Purchase Orders based on ship requisition requests and manage adjustments (quantities and quality) in adherence to budget guidelines and Inventory in liaison with onboard Management.
• Oversee the transport/logistics operation, and identify potential risks. Help mitigate adjustments in case of deviations to ship sailing schedules.
• Monitor that ship ordering volumes and warehouse stock levels are in-line with forecasts and budgets, and report significant issues to management.
• Manage warehouse inventory and place orders for a sub-set of articles, including quality and quantity control upon delivery
• Ensure all proper documentation is in place to support the company’s financial accounting process.
• Evaluate ships feedback in Liaison with Purchasing & Culinary Department and implement new products and product improvements.
• Work closely with the Senior Manager Purchasing Operations, as well as the vendors to implement initiatives, processes and procedures to improve day to day supply chain management operations.
• Support the Senior Manager Purchasing Operations in maintaining a documented system of accounting policies and procedures.
• Support the Senior Manager Purchasing Operations in maintaining a clear and documented system of defined product specification and Master Data.

Key Qualifications

• Open minded and flexible with interpersonal skills
• “can-do” attitude with tenacity to find out information as well as tactful, diplomatic approach
• Proactive, self-starter willing to do what is needed to complete a task
• Able to work within an environment of rapid change (change Management)
• Must have analytical skills to analyse data and produce meaningful reports.

EDUCATION

• Graduate education within the F&B industry preferably bachelor`s degree in hotel management, accounting or business administration or equivalent work experience
• Minimum 2-5 years of relevant job experience
• Excellent English skills (written & verbal), German (written & verbal)
• Familiar with using purchase ordering or warehouse management systems
• Ability to effectively challenge and influence Operations to ensure adequate cost control and Purchasing practices

Other

• Must be willing to be available on-call during unusual business hours in unusual circumstances
• Will be expected to travel as needed
• Hold a valid driver’s license (category B)
• Periodic weekend or evening work is expected

COMMUNITY & CULTURE

• Fast-growing and dynamic environment, a modern workspace, flexible working hours

Please note that this position is based in ZORBAU, Gemrany and would require the applicant to live in the nearby area. A relocation package or family allowance is not considered for this position / package.
How To Apply
Please apply via our website including your CV in English and a one-page cover letter to introduce yourself and your interest for the role.
For more details about this position, contact Marta Pikusa under +41 61 638 60 11

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Travel Arrangements

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