Auf einen Blick
- Aufgaben: Coordinate logistics for impactful in-person events in Berlin, ensuring a memorable experience for participants.
- Unternehmen: Join Visit.org, a purpose-driven SaaS company focused on employee engagement through social impact events.
- Vorteile: Enjoy competitive pay, flexible hours, and the chance to build your resume with meaningful work.
- Weitere Informationen: Willingness to work flexible hours, including nights and weekends, is essential.
- Warum dieser Job: Be part of exciting live events that make a difference while connecting with like-minded individuals.
- Qualifikationen: Fluent in English, experienced in event coordination, and able to thrive under pressure.
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help us manage the logistics of an upcoming in-person event, which will be held live in Berlin, Germany ! The right candidate will have an entrepreneurial spirit, a love of live events, extreme passion for our mission, and the energy and discipline to help execute a memorable and impactful event experience for our corporate client participants.
Who are we?
Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org provides the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Adobe, Twilio, Tommy Bahama, and others.
We host in-person (and virtual!) events such as cleaning up by the waterfront, volunteering at local soup kitchens, writing cards to isolated seniors, giving care at a local animal shelter, building STEM education kits for children, packaging hygiene kits for communities in need, and more! We focus on over 30 different social impact areas in the events we help host—all created, curated, and led by nonprofit and social impact organizations globally. Come join the fun today!
Responsibilities
Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands-on coordinator!
Event Preparation
- Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, and Visit.org event specialist.
Day-of Coordination
- Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
- Be the Visit.org representative, leader, and problem solver at events.
- Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
- Manage check-in process for in-person events, providing a warm and friendly welcome to guests.
- Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
- Escalate issues to the Events Team when necessary to keep them informed or help problem solve.
- Send consistent updates, photos, and videos to the Events Team throughout the event.
- Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.
Qualifications
- Fluency in English and strong communication skills.
- Based in Berlin, Germany .
- Schedule flexibility with availability to work on a contract per-event basis, as needed.
- Experience in complex, large-scale events and smaller executive-level intimate events.
- Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience.
- Resourcefulness and the ability to exhibit grace under pressure, being solutions-minded in ambiguous situations.
- Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly.
- Self-starter who is organized and detail-oriented.
- You love building relationships with customers and enjoy customer service.
- Experience with group facilitation and managing group dynamics.
- You are able to work flexible hours, including nights and weekends, as needed.
- Willing and eager to travel to various areas of the local region.
- You have super strong interpersonal and customer service skills, especially in fast-paced situations.
- Able to wear many hats and take on varied tasks and projects.
- Comfort being present and interacting with large crowds.
Physical Demands
- Able to lift, slide, and carry up to 30lbs.
- Able to stand for an extended period of time.
What We Offer
- Competitive flat rate.
- The chance to do meaningful and impactful work.
- The opportunity to meet with social impact-minded individuals.
- A chance to build your experience for your resume!
- Potential for recurring freelance employment with Visit.org.
Freelance Event Specialist - Berlin, Germany Arbeitgeber: Visit.org
At Visit.org, we pride ourselves on being an exceptional employer that fosters a vibrant and purpose-driven work culture in the heart of Berlin. As a Freelance Event Specialist, you'll not only enjoy competitive rates but also the opportunity to engage in meaningful work that makes a real impact in the community. With a focus on employee growth and the chance to collaborate with like-minded individuals, you'll find a supportive environment that encourages creativity and resourcefulness while executing unforgettable events.
StudySmarter Expertenrat🤫
Wir sind der Meinung, dass Sie so Freelance Event Specialist - Berlin, Germany erhalten könnten
✨Tip Number 1
Networking is key! Attend local events in Berlin related to social impact and event management. This will help you connect with like-minded individuals and organizations, potentially leading to opportunities with Visit.org.
✨Tip Number 2
Familiarize yourself with the types of events Visit.org hosts. Understanding their mission and the specific social impact areas they focus on will allow you to speak passionately about how you can contribute during interviews.
✨Tip Number 3
Showcase your problem-solving skills! Prepare examples from your past experiences where you successfully managed challenges during events. This will demonstrate your ability to handle the fast-paced environment they require.
✨Tip Number 4
Be proactive in your communication. Reach out to Visit.org with questions or insights about their events. This shows your enthusiasm and willingness to engage, making you stand out as a candidate.
Wir glauben, dass du diese Fähigkeiten brauchst, um Freelance Event Specialist - Berlin, Germany mit Bravour zu bestehen
Einige Tipps für deine Bewerbung 🫡
Understand the Company:Familiarize yourself with Visit.org and their mission. Highlight your passion for social impact and how it aligns with their values in your application.
Tailor Your CV:Customize your CV to emphasize your experience in event management, particularly in large-scale and intimate events. Showcase specific examples that demonstrate your problem-solving skills and customer service abilities.
Craft a Compelling Cover Letter:Write a cover letter that reflects your entrepreneurial spirit and enthusiasm for live events. Mention your flexibility and readiness to handle various tasks on-site, as well as your ability to work under pressure.
Showcase Relevant Experience:In your application, provide concrete examples of past events you have coordinated. Discuss challenges you faced and how you overcame them, emphasizing your resourcefulness and quick thinking.
Wie man sich auf ein Vorstellungsgespräch bei Visit.org vorbereitet
✨Show Your Passion for Events
Make sure to express your enthusiasm for live events and the mission of Visit.org. Share specific examples of past events you've managed and how they made an impact.
✨Demonstrate Problem-Solving Skills
Prepare to discuss situations where you had to think on your feet and resolve issues during an event. Highlight your resourcefulness and ability to stay calm under pressure.
✨Highlight Your Communication Skills
Since strong communication is key, be ready to showcase your experience in coordinating with various stakeholders. Practice articulating how you ensure everyone is aligned and informed.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical event scenarios. Think about how you would handle challenges like missing supplies or managing a large crowd, and be prepared to share your thought process.
