Event Operations Coordinator (Full-Time) Location: Vienna, Austria
Company: Viventis Events (www.danceful.events)
Help us create unforgettable experiences across Europe.
At Danceful, we organize premium international ballroom dance events that bring together hundreds of dancers, teachers, adjudicators and spectators from all over the world. We are not just organizing competitions—we are building a brand that redefines the participant experience.
We are looking for an exceptional
Event Operations Coordinator
who is passionate about organization, loves solving problems, and thrives in a fast-paced international environment.
What you'll do As Event Operations Coordinator, you will be responsible for planning and coordinating every operational aspect of our events, including:
Planning and coordinating international dance events from concept to execution.
Managing event timelines, checklists and project plans.
Coordinating communication with participants, teachers, judges, suppliers and venues.
Organizing registrations and ensuring data accuracy.
Coordinating hotels, transportation and travel arrangements.
Supporting the creation of detailed event schedules.
Managing logistics before, during and after each event.
Working closely with marketing to ensure participants receive timely information.
Identifying opportunities to improve processes and participant experience.
Being present at events to ensure smooth operations and quickly solve unexpected issues.
What we're looking for We're not necessarily looking for someone with ballroom dance experience. We're looking for someone who is an outstanding organizer.
You are:
Highly organized and detail-oriented.
Able to manage multiple projects simultaneously.
Calm under pressure.
Comfortable making decisions independently.
Excellent at communicating with people from different cultures.
Proactive and always looking for better ways to work.
Positive, reliable and solution-oriented.
Requirements
Excellent English (written and spoken).
German is an advantage but not mandatory.
Experience in event management, hospitality, tourism, operations or project management.
Strong computer skills (Microsoft Office / Google Workspace).
Experience with spreadsheets and managing large amounts of information.
Willingness to travel within Europe for our events.
EU work authorization.
Nice to have
Experience coordinating conferences, exhibitions, festivals or sporting events.
Experience working with CRM or event management software.
Knowledge of social media and customer communication tools.
Ballroom dance knowledge is a plus, but not required.
What we offer
A key role in one of Europe's fastest-growing premium dance event companies.
The opportunity to help shape the future of Danceful.
An international working environment.
Travel opportunities across Europe.A high level of autonomy and responsibility.
A collaborative team where your ideas matter.
Competitive salary based on experience.
About Danceful Danceful creates premium ProAm ballroom dance events designed to deliver an exceptional participant experience. Our flagship events bring together dancers from around the world through innovative competition formats, world-class judging panels and unforgettable social experiences.
We're building more than events—we're building a brand that participants are proud to be part of.
If you're excited by organization, international events and creating extraordinary experiences, we'd love to hear from you.
Apply with your CV and a short introduction explaining why you'd be a great fit for Danceful.
#J-18808-Ljbffr
Company: Viventis Events (www.danceful.events)
Help us create unforgettable experiences across Europe.
At Danceful, we organize premium international ballroom dance events that bring together hundreds of dancers, teachers, adjudicators and spectators from all over the world. We are not just organizing competitions—we are building a brand that redefines the participant experience.
We are looking for an exceptional
Event Operations Coordinator
who is passionate about organization, loves solving problems, and thrives in a fast-paced international environment.
What you'll do As Event Operations Coordinator, you will be responsible for planning and coordinating every operational aspect of our events, including:
Planning and coordinating international dance events from concept to execution.
Managing event timelines, checklists and project plans.
Coordinating communication with participants, teachers, judges, suppliers and venues.
Organizing registrations and ensuring data accuracy.
Coordinating hotels, transportation and travel arrangements.
Supporting the creation of detailed event schedules.
Managing logistics before, during and after each event.
Working closely with marketing to ensure participants receive timely information.
Identifying opportunities to improve processes and participant experience.
Being present at events to ensure smooth operations and quickly solve unexpected issues.
What we're looking for We're not necessarily looking for someone with ballroom dance experience. We're looking for someone who is an outstanding organizer.
You are:
Highly organized and detail-oriented.
Able to manage multiple projects simultaneously.
Calm under pressure.
Comfortable making decisions independently.
Excellent at communicating with people from different cultures.
Proactive and always looking for better ways to work.
Positive, reliable and solution-oriented.
Requirements
Excellent English (written and spoken).
German is an advantage but not mandatory.
Experience in event management, hospitality, tourism, operations or project management.
Strong computer skills (Microsoft Office / Google Workspace).
Experience with spreadsheets and managing large amounts of information.
Willingness to travel within Europe for our events.
EU work authorization.
Nice to have
Experience coordinating conferences, exhibitions, festivals or sporting events.
Experience working with CRM or event management software.
Knowledge of social media and customer communication tools.
Ballroom dance knowledge is a plus, but not required.
What we offer
A key role in one of Europe's fastest-growing premium dance event companies.
The opportunity to help shape the future of Danceful.
An international working environment.
Travel opportunities across Europe.A high level of autonomy and responsibility.
A collaborative team where your ideas matter.
Competitive salary based on experience.
About Danceful Danceful creates premium ProAm ballroom dance events designed to deliver an exceptional participant experience. Our flagship events bring together dancers from around the world through innovative competition formats, world-class judging panels and unforgettable social experiences.
We're building more than events—we're building a brand that participants are proud to be part of.
If you're excited by organization, international events and creating extraordinary experiences, we'd love to hear from you.
Apply with your CV and a short introduction explaining why you'd be a great fit for Danceful.
#J-18808-Ljbffr
