Event Operations Associate

h3Role - Event Operations Associate /h3pLocation: Remote /ppType: Full-time /ppDepartment: Event Operations /ppReports to: Event Director /ppExperienced administrative professional supporting the Event Director across domestic and international events, maintaining schedules, documentation, project trackers, communications and administrative workflows with minimal day-to-day supervision. /ph3Weird Co. Values /h3pWe presume trust, have each other's backs, and never compromise on excellence. /ph3Minimum Qualifications /h3ulliAt least 2 years of professional administrative support, project coordination, event administration or comparable experience. /liliProven ability to independently manage multiple schedules, deadlines, projects and priorities. /liliStrong Google Workspace proficiency: Gmail, Calendar, Drive, Docs and Sheets. /liliWorking Excel / Sheets skills including formulas, sorting, filtering and preserving existing tracking workbooks. /liliExperience with Monday.com, Asana or comparable project management tools. /liliExperience maintaining contracts, invoices, vendor documentation and business records. /liliStrong professional writing: email, meeting notes and follow-up communications. /liliIndependent follow-through on deliverables, missing information and appropriate escalations. /liliExcellent attention to detail, organization and discretion with confidential information. /liliEffective remote work with minimal daily supervision. /li /ulh3Preferred Qualifications /h3ulliExperience supporting an Event Director, event production team or operations department. /liliFamiliarity with event budgets, vendors, staffing, travel and production schedules. /liliExperience supporting several simultaneous events or projects. /liliExperience and knowledge with Trading Card Game Events is not required but helpful /li /ulh3Position expectation /h3ulliMust perform fundamental administrative, organizational and technical work independently on day one. /li /ulh3Key Responsibilities /h3ulliMaintain event calendars, project trackers, task lists, deadlines and administrative records. /liliOrganize contracts, proposals, invoices, budgets, vendor documentation and shared event files. /liliSchedule meetings, prepare agendas, capture notes and track action items. /liliFollow up with internal teams, vendors, venues and partners on outstanding information and deliverables. /liliSupport invoice processing, purchase requests, expense records and routine budget documentation. /liliMaintain event contact lists, staffing information, travel records and hotel documentation. /liliUpdate event guidebooks, checklists, templates and operational trackers using established procedures. /liliPrepare routine correspondence, status summaries and administrative reports. /liliDistribute approved event updates and maintain accurate cross-department records. /liliIdentify overdue tasks, missing documentation and discrepancies; escalation to Event Director. /li /ulpThis is a unique opportunity to build something special. /ppYou’ll get an email if you are selected for an interview. Unfortunately, due to the amount of interest, unselected applicants may not receive a response. /p