Supply Chain Administrator

Come and join the leading #avoexperts

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

We’re looking for a Supply Chain Administrator to join our team in, Munich, Germany on a 12 month engagement.

Role Summary

This role is responsible for supporting the procurement process by handling price reviews, processing purchase and sales orders, managing invoices, and overseeing supplier-related administrative tasks. The role involves coordinating with various internal teams and external service providers to ensure the smooth flow of procurement operations. This position plays a vital role in maintaining accurate records and reports while assisting in the resolution of discrepancies in price, invoices, and purchase orders.

Responsibilities include:

• Advance Payments: Calculate and process advance payments based on agreed documents, forwarding to accounting for processing.
• Price Review: Update and verify consignment prices in the ERP system, ensuring accuracy with import invoices.
• Purchase & Sales Support: Process spot market orders, monitor for discrepancies, and manage required documentation for smooth order processing.
• Documentation Management: Handle GGNs, certifications, and lab analyses for internal team review and spot market purchases.
• Sales Data Management: Update sales data in Excel and share reports with service providers for accurate tracking.
• Transport Invoices: Review and process invoices from transport and service providers for efficient cost management.
• Quality Reports & Coordination: Send quality reports to overseas supplier’s post-container arrival and coordinate follow-ups when needed.
• Sales Accounts & Liquidation Invoices: Adjust purchase positions and resolve pricing discrepancies with procurement.
• Import Invoice Management: Process import invoices and resolve discrepancies in coordination with procurement or suppliers.

Experience we look for:

Essential

• Experience in procurement administration or supply chain support, including handling purchase orders and supplier invoices.
• Proficient in ERP systems, with the ability to manage purchase and sales orders, price reviews, and supplier documentation.
• Strong attention to detail to ensure accuracy in processing invoices, reviewing purchase orders, and updating prices.
• Ability to manage multiple administrative tasks and communicate effectively with internal and external stakeholders.
• Fluent German language skills.

Desirable

• Familiarity with procurement within the fresh produce or food industry.
• Experience working with transport providers and handling quality claims.
• Basic understanding of import/export processes and tax-related documentation
• Fluency in both English and German, but German is essential

What can Westfalia Fruit offer you?

• 30 days holiday.
• In-house English course.
• Opportunities for further development within the company.
• Membership in the body & soul fitness centre (for a small fee).
• Free parking.
• Fresh fruit & coffee specialties.

Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.

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