Executive Assistant in Frankfurt am Main

The Position
Westhafen is building a small team in Germany, and its consultants need someone to keep their calendars, travel and documents in order across two time zones. As Executive Assistant you will work with them and with our New York office, which is six hours behind Germany. The job is full-time and home-based.

About Westhafen
Westhafen Consulting is a management consultancy in New York. We advise executive teams, owners and boards of mid-sized companies, family businesses and investors on capital allocation, organization, leadership succession and proposed acquisitions. Each assignment ends in a written assessment that says which assumptions a recommendation rests on and what is still open.

What the Work Involves

• Manage calendars and schedule meetings between Germany and New York
• Book business travel and file expense reports
• Format assessments and board papers before they go to clients
• Set up document exchanges with clients so that only the agreed people see confidential files
• Prepare agendas and send meeting notes
• Answer email and calls for the consultants you support

What We Ask For

• Experience as an executive, team or office assistant, apprenticeship included
• Microsoft 365: Outlook, Word and PowerPoint
• Booking business travel

Also Helpful

• Vocational training as Kaufmann or Kauffrau für Büromanagement
• Experience in a consultancy, law firm or audit firm
• A document management system or virtual data room

What We Provide

• Permanent full-time employment on a German contract, from your home office
• Thirty working days of leave a year
• Occupational pension (bAV) with a contribution from Westhafen
• A yearly allowance for training and professional exams
• Laptop and home office equipment supplied by Westhafen
• Flexible start and finish times

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