Human Resources Administrator

Human Resources Administrator (Temporary Position)

Department

• Human Resources
• Job Summary

The Human Resources Administrator provides administrative support for HR operations and employee lifecycle activities.

This role is responsible for maintaining employee records, supporting onboarding and offboarding processes, assisting with benefits administration, ensuring compliance with company policies, and providing excellent customer service to employees and managers.

Essential Job Functions

• Employee Records & HR Administration
• Maintain accurate and confidential employee personnel files and HR records.

Process employee status changes, including hires, promotions, transfers, salary changes, and terminations.

• Prepare employment‑related documents, letters, and reports.
• Ensure HR data is accurately entered and maintained in the HRIS.
• Respond to employee inquiries regarding HR policies, procedures, and programs.
• Handle employment‑related inquiries from employees and managers, referring complex and/or sensitive matters to appropriate staff.
• Responsible for employee hospitality program.
• Review, track, and document compliance with mandatory and non‑mandatory training.
• Onboarding & Offboarding
• Coordinate new hire onboarding activities, including paperwork completion and orientation scheduling.
• Conduct employment eligibility verification, background checks and maintain I‑9 documentation.
• Facilitate employee offboarding, including exit documentation and system access notifications.
• Coordinate equipment returns and final employment processing as needed.
• Administration Benefits
• Assist employees with benefit enrollment and changes.
• Support annual open enrollment activities.
• Payroll Support
• Assist with timekeeping and payroll‑related inquiries.
• Ensure employee data changes are communicated accurately and timely for payroll processing.
• Support payroll audits and reporting as needed.
• Compliance & Reporting
• Maintain compliance with federal, state, and local employment laws.
• Assist with HR audits and record retention requirements.
• Prepare routine HR metrics and reports.
• Support policy administration and employee communications.
• Recruitment Support
• Coordinate interview scheduling and candidate communications.
• Assist with job postings and applicant tracking activities.
• Support pre‑employment screening and background check processes.
• Additional Job Functions
• Understand and display WLT’s values.
• Perform other duties and projects assigned.
• Minimum Requirements

Skills

• Excellent verbal and written communication skills.
• Passion for building positive relationships and fostering a collaborative work environment.
• Highly collaborative and customer‑centric.
• Excellent organizational skills and attention to detail; proven ability to prioritize tasks, adapt to a fast‑paced environment.
• Demonstrates confidence in capabilities.
• Demonstrates self‑initiative with ability to solve problems and answer questions independently, while understanding when and how to elevate matters to appropriate management level.
• Ability to act with integrity, professionalism, and confidentiality.
• Solid professionalism and commitment to continuous improvement.
• Proficient with Microsoft Office Suite; advanced Excel and Power Point preferred.
• Proficiency with or ability to quickly learn organization’s HRIS and talent management systems; experience with ADP Workforce Now preferred.

Education or Certification

• Associate’s degree in human resources, Business Administration, or equivalent job experience.

Experience

• 2‑4 years of administrative experience, preferably in Human Resources.
• Experience working with an organization with multi‑state compliance requirements preferred.
• Pay Range
• Anticipated Pay Range: $25 to $29 per hour
• Equal Opportunity

Wilson Language Training is an Equal Opportunity, Drug‑Free Employer Committed to Diversity in the Workplace.

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