Assistant Archives Officer - 26219-FT_LT

Records and Archives Unit, IP Futures and Knowledge Management Section, Office of the Assistant Director General, Administration, Finance and Management Sector Contract Duration - 2 years (maximum cumulative length of 5 years) * Duty Station: CH-Geneva Application Deadline: 26-Aug-2026, 11:59:00 PM CET This post is a limited-term fixed-term post. 1. Organizational Context a. Organizational Setting The post is located in the Records and Archives Unit of the IP Futures and Knowledge Management in the Office of the Assistant Director General (AFMS), in the Administration, Finance and Management Sector. The Unit is responsible for the development and implementation of policies, procedures and best practices for the management of WIPO's organizational records and archives. The Unit also contributes to the delivery of integrated strategies for knowledge management and enterprise content management to support business needs and knowledge sharing. b. Purpose Statement The Assistant Archives Officer contributes to the development and implementation of archival management policies and procedures to ensure the integrity, authenticity and accessibility of WIPO’s archives. S/he assists with the daily operations of the WIPO Archives by accessioning and processing archival records, handling reference requests, digitizing selected archival collections, and promoting archival services throughout the Organization. Additionally, the Assistant Archives Officer participates in support activities related to physical records management and contributes to developing solutions for the long-term preservation of digital archives. c. Reporting Lines The incumbent works under the overall supervision of the Head, Records and Archives Unit and direct supervision of the Archives Management Officer. 2. Duties and Responsibilities The incumbent will perform the following principal duties: a. Identify and accession archival records into the WIPO Archives according to approved policies and procedures. b. Appraise, arrange and describe archival records in accordance with international standards (e.g., ISAD(G), Records in Contexts (RiC)) and best practices. c. Perform rehousing and basic preservation treatments of archival materials. d. Contribute to the development and maintenance of archival management systems. e. Respond to reference and records retrieval requests according to internally defined guidelines. f. Digitize selected archival collections and support digital preservation activities. g. Contribute to the development and implementation of new tools and technologies related to archives. h. Advise and support WIPO staff members on archival policies and practices. i. Participate in outreach activities to promote the WIPO Archives. j. Assist with physical records inventory, transfer and destruction activities. k. Participate in projects as required. l. Perform other related duties as required. 3. Requirements Education (Essential) First-level university degree in archival management, records and information management, or a related field. A first-level university degree in another field in combination with an advanced university degree in archival management, records and information management, or a related field may also be accepted. Experience (Essential) Relevant professional experience, preferably at least two years’ professional experience in archival management or records and information management. Practical experience using archival management systems. Experience (Desirable) Professional archival experience in an international organization. Practical experience with archival digital preservation programs or systems. Experience with digital tools, AI-enabled applications, and online collaboration platforms (e.g. Microsoft 365 SharePoint). Language (Essential) Excellent written and spoken English or French, and good knowledge of the other. Job Related Competencies (Essential) Good knowledge of archival principles and practices, and related international standards and best practices. Practical knowledge of archival descriptive standards (e.g. ISAD(G), Records in Contexts (RiC)) and metadata standards. Ability to work effectively within multi-disciplinary teams and liaise with stakeholders on different organizational levels. High level of customer-orientation. Commitment to continuous learning and the adoption of emerging technologies. Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity. Willingness to learn and adapt to new archival practices and technologies. Job Related Competencies (Desirable) Practical knowledge of using Enterprise Content Management (ECM) functionalities. 4. Organizational Competencies 1. Communicating effectively. 2. Showing team spirit. 3. Demonstrating integrity. 4. Valuing diversity. 5. Producing results. 6. Showing service orientation. 7. Seeing the big picture. 8. Seeking change and innovation. 9. Developing yourself and others. For more information, including on the salaries and benefits, please check the WIPO Careers website. #J-18808-Ljbffr