Senior Finance Clerk

Job Description – Senior Finance Clerk (25114-FT_LT)

Senior Finance Clerk – 25114-FT_LT

Income 2: PCT Receiving Offices (IB, IB/RO) and UPOV, Income Section, Finance Division, Department of Program Planning and Finance, Administration, Finance and Management Sector

Grade – G5

Contract Duration – 1 year (maximum cumulative length of 5 years) *

Duty Station

CH-Geneva

Publication Date

15-Apr-2025

Application Deadline

15-May-2025, 4:59:00 PM

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

This post is a limited-term fixed-term post.

1. Organizational Context

a. Organizational Setting

The role is located in the Income Section, Finance Division, Department of Program Planning and Finance, Administration and Management Sector.

b. Purpose Statement

The primary purpose of the role is to ensure the continuing smooth operations of the PCT Receiving Offices (IB, IB/RO) and UPOV Unit, by supporting the Fee Transfer Service of the PCT as well as support for the UPOV revenue activities when required.

c. Reporting Lines

The role reports to the Senior Accounting Assistant, Income 2: PCT Receiving Offices (IB, IB/RO) and UPOV.

d. Work Relations

The incumbent interacts with a wide range of colleagues within the Income Section and across the Organization, with clients, and with external parties such as Receiving Offices and financial institutions to obtain or provide information to resolve problems or clarify issues.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

1. Financial duties in accordance with the needs of the unit including processing customer transactions, handling outstanding amounts due and applying incoming payments to transactions in conformity with the established business processes and regulations applicable, notably where the International Bureau is acting as the Receiving Office and for cases where the Receiving Office is not the International Bureau.
2. Perform the verification and processing of refunds for customers and for Supplementary Search fee overpayments.
3. Follow up on unapplied payments with customers and liaise with other WIPO business sectors, Receiving Offices and International Searching Authorities, as required to resolve un-applied receipts and transaction queries.
4. Support the Fee Transfer Service tasks related to the Income Section and process manual transactions where required. Verify and process payments for International Searching Authorities and Supplementary International Searching Authorities.
5. Assist in the financial reconciliation of accounts, gathering of statistics and the financial analysis of customers and customer accounts.
6. Assist with the ongoing and future system change related projects of the Unit, Income Section or the Organization, as required.
7. Provide support for the UPOV revenue activities as required.
8. Other tasks as may be required according to the needs of the Income Section.

3. Requirements

Completion of secondary education supplemented by training or post-secondary education in accounting and/or finance.

Training or post-graduate qualifications in accounting and/or finance.

Experience (Essential)

At least five years of accounting or finance-related work experience.

Experience of working with an ERP system.

Related experience within the United Nations common system or another international organization.

Excellent written and spoken knowledge of English.

Knowledge of another official UN language.

Job Related Competencies (Essential)

Knowledge of accounting and financial principles, procedures and systems.

Ability to process financial transactions using computer-based systems and to use independent judgment to search and correct information.

Ability to prioritize work assignments, organize own schedule, perform work independently and meet deadlines.

Accuracy and attention to detail.

Competent user of computer software skills, including Excel, Word, Outlook and collaboration tools with the ability to adapt to new software.

Ability to deal with clients and respond to their queries both orally and in writing in a clear and concise manner.

Good communication skills, the capacity to work in a team environment and to adapt quickly to tasks which may vary, in accordance with the needs of the Division.

Job Related Competencies (Desirable)

Experience with modern ERP systems.

1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Producing results.
5. Showing service orientation.
6. Seeing the big picture.
7. Seeking change and innovation.
8. Developing yourself and others.

5. Information

Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.

* Initial fixed-term appointment of one year, renewable subject to satisfactory performance and other applicable conditions. The selected candidate\’s appointment will be subject to an overall term of five years in this position, with normally no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

Dependency allowances

7,939 CHF per year for dependent spouse; 6,398 CHF per year for each dependent child.

Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them. The allowance is not payable for the mother tongue or the main working language of the staff member. The grant of this allowance is subject to examination.

General Service posts are generally subject to local recruitment. Staff in the General Service category is recruited in the host country or within reasonable commuting distance of the Headquarters.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.

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