Senior Proposal Associate - RFIs - Mexico/US - Remote

What you will do

• Develop robust responses to RFIs, leading the writing, coordination, and presentation of our responses in Microsoft Word, Excel, and other systems/formats.
• Work with Account Directors and SMEs to effectively manage the RFI response development process.
• Actively participate in project discussions, ensuring product/service offerings are clearly articulated in RFI responses.
• Proofread, edit, rewrite, and revise documents to ensure readability, consistency, accuracy, and relevance.
• Meet RFI deadlines by establishing priorities and target dates for information gathering, writing, reviews, approvals, and signatures.
• Act as a focal point to collect information from various sources.
• Collaborate with SMEs to gather information and customize content.
• Collate RFI responses independently as much as possible from team discussions and internal sources (e. g., libraries), requesting direct content from SMEs only when primary sources are not available.
• Support content library maintenance (providing new and updated content from RFI development).
• Respond to routine and non‑routine inquiries in a timely and professional manner. Obtain assistance to resolve complex inquiries to discuss and learn.
• Moderate supervision required, minimal level of mentorship/support provided to entry‑level associates, ability to manage at least occasional high complexity/high priority projects, and increased responsibility for supportive resource/process improvement initiatives or library maintenance.
• What you will bring to the role
• Effective planning, strategizing, managing, monitoring, scheduling, and critiquing skills.
• Compelling written and verbal communication skills to clearly and concisely present information.
• Strong interpersonal skills to work in a dynamic team with various personnel in a fast‑paced, deadline‑oriented environment.

Frequent interaction with internal customers required.

• Ability to handle multiple short‑term assignments and project deliverables with strict deadlines in a constantly dynamic environment.
• Ability to exercise sound judgment and make decisions independently.
• Excellent self‑motivation.
• Your experience
• Bachelor’s degree (preferably in Life Sciences, Communications, Journalism, or Marketing).
• Minimum two years’ professional experience in CRO/pharmaceutical business development or operational, academic, or corporate environment or as a Proposal Associate – RFIs.
• Robust writing, project management, and time management skills to complete RFIs on time and with high quality.
• Experience drafting RFIs in a CRO environment, or in pharma/biotech outsourcing preferred.
• Knowledge of the CRO/pharmaceutical industry, knowledge of sales support activities, and an understanding of study design, project management, and operational requirements for successful study implementation.
• Ability to advise and interact with all levels of management.
• Strong customer relationship management skills and strong commercial acumen.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity.

We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity.

We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.

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