Specialist, Proposals & Client Services - US - Remote

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe.

It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers.

From our hands‑on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed.

We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity.

We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day.

Join us!

What the Specialist, Proposals and Client Services does at Worldwide

The Specialist, Proposals and Client Services is well versed in the coordination, preparation and management of all requested proposals, RFIs and associated client service functions.

This includes pricing and budget analysis, prioritisation of client requests and interactions with all levels of Worldwide personnel to ensure efficient and comprehensive proposal preparation.

The Proposals and Client Services Specialist has an in‑depth understanding of clinical trial and bioanalytical study specifics including scientific and medical terminology.

This position mentors less experienced proposal associates.

What you will do

• Responsible for all aspects of assigned RFPs and RFIs. Manages the overall proposal process from receipt of RFP/RFI to final delivery.
• Work with Account Directors and Operational teams (i. e. clinical, bioanalytical and support services) to refine proposal scope and integrate solutions into complete proposals.
• Prepare multiple, complex budget tools and associated client grids.
• Following legal guidelines, complete work order contracts including Task Matrix, vendor information and client‑specific detail based on Master Services Agreement(s).
• Support Operations and Finance in the management and reconciliation of both Out of Scope and Final invoicing.
• Review protocols and other scientific documents to apply appropriate study information to budget tools.
• What you will bring to the role
• Strong planning, strategising, managing, monitoring, scheduling and critiquing skills.
• Excellent written and verbal communication skills to clearly and concisely present information.
• Strong interpersonal skills in a fast‑paced, deadline‑oriented, and changing environment.
• Excellent ability to handle multiple tasks and many details in a fast‑paced and constantly changing environment.
• Ability to exercise sound judgment and make decisions independently.
• Excellent self‑motivation skills.
• Your experience
• Fully qualified in development of Strategic, Full Service and Preferred Provider RFPs.
• High level knowledge of Early Phase study designs including NHV and patient/multi‑site studies.
• Ability to demonstrate excellent organisational, analytical and mathematical skills.
• Skilled in creating custom budgets and ability to assemble multiple documents/responses.
• Ability to advise and interact with all levels of management including negotiation and conflict resolution skills.
• Advanced experience in all MS‑Office applications including Microsoft Word and Excel.
• Bachelor’s Degree required (preferably in Life Sciences or Business) and two to four years of experience preparing proposals and budgets for the clinical trial industry; preferably in a CRO environment.

At Worldwide Clinical Trials, we are committed to fostering an inclusive and equitable workplace by providing transparent compensation.

The salary range for this position is annually (for hourly paid positions, the stated salary range reflects hourly rates):

United States of America - $54,500.00 - $107,500.00

The salary range provided is intended to give candidates an understanding of potential earnings.

Compensation will fall within the provided range and is not a guarantee of exact salary.

The final salary will be determined based on relevant experience, performance, education, and internal equity.

In addition to base salary, we offer a competitive benefits package depending on location.

We ensure pay equity and transparency and comply with all applicable labour laws.

Salary information will be discussed during the interview process, and we encourage candidates to inquire about compensation at any stage.

We love knowing that someone is going to have a better life because of the work we do.

To view our other roles, check out our careers page at Discover a world of difference at Worldwide!

For more information on Worldwide, visit www.

Worldwide. com or connect with us on Linked In.

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