Document Management Specialist

About XBP EuropeXBP Europe is an innovative, forward-thinking provider of bills and payment process solutions. Leveraging an EMEA-wide footprint and proprietary technology and services, we are backed by decades of industry-relevant experience.Bills and payment processes are increasingly omni-channel and paperless. That's where XBP Europe comes in.

Our offerings enable seamless workflows and frictionless transactions. XBP Europe combines physical documents, digital data, and instant messaging to help organisations work smarter. As part of that, we help to gather, process, and refine valuable data for use in decision-making.Our digital transformation solutions enhance efficiency, cash flow, and end-user experience.

We serve a growing client list throughout Europe. See why organisations of all sizes choose XBP Europe as a digital transformation partner, visit our website at Follow Us: Stay connected with us on social media to see what working at XBP Europe is like.Linkedin, YouTube, X, Facebook or InstagramJob DescriptionJob Title:Document Management Specialist (m/w/d)Shift timing I:Monday to Friday, 5:30 AM-2:00 PM CETShift timing II:Monday to Friday, 2:00 PM-10:30 PM CETJob type:Temporary 1 Year ContractLocation:Berlin, 13053About The RoleAs a Document Management Specialist in the Preparation and Scanning Department, you will play a crucial role in the efficient and accurate handling of company documents. This position requires a high level of expertise in document preparation, scanning, and quality control, ensuring that all processes comply with regulatory standards and internal procedures.

Your responsibilities will include:Advanced Document Preparation: Preparing a wide range of documents for scanning, ensuring they meet all technical and regulatory requirements. This involves sorting, organizing, and categorizing documents to optimize the scanning process.High-Performance Scanning Operations: Operating high-performance scanning equipment to capture documents with precision. This includes configuring scanners, adjusting settings for optimal image quality, and performing routine maintenance checks.Quality Control and Assurance: Conducting thorough visual inspections of scanned images, using proprietary software packages, to verify their quality against established work instructions.

This ensures the highest standards of document accuracy and integrity are maintained throughout the process.Document Sequence Management and Archiving: Managing the sequence of documents during processing and ensuring quality control at every stage. Accurately labelling and archiving processed batches for easy retrieval and secure storage, adhering to all data protection and archiving regulations.Document Retrieval and Forwarding: Efficiently locating and retrieving requested documents from the archive system, ensuring prompt forwarding for further processing. This requires strong organizational skills and familiarity with document management systems.This role demands attention to detail, the ability to master a diverse set of specialized hardware and software, and a commitment to maintaining the integrity and confidentiality of all documents processed.

The Document Management Specialist will be a key player in supporting the organization's information management strategies and ensuring compliance with all applicable regulations.BenefitsAs a project organization, we offer you varied tasks and help you advance your professional and personal developmentYou work in a dynamically developing international company with colleagues from 45 different countriesA team-oriented and social environment with an open corporate cultureAn attractive working environment and easily accessible locationsAttractive remuneration and a team-oriented bonus modelGood career opportunities in a growing companyExperience with 10-finger typing on a PCExperience with data entry or document managementRequires skills acquired through formal education or on-the-job trainingWorks within specified procedures and guidelines with limited ability to change approach and medium level of supervisionPolice certificate of good conduct (Führungszeugnis)DisclaimerXBP Europe prioritizes individual privacy and is devoted to safeguarding personal data. Our recruitment policy focuses on selecting the most qualified candidates based on merit and skills aligned with position requirements. Candidate information is handled in strict compliance with GDPR policies and relevant data protection laws.

Read our GDPR policy here.XBP Europe is committed to creating a diverse environment. Qualified applicants will be considered for employment without regard to their characteristics or preferences. We provide equality, fairness and respect for all in our employment, whether temporary, part-time or full-time.

We oppose and avoid all forms of unlawful discrimination including those known as protected characteristics.XBP Europe recruiters or representatives will only contact you by emails ending with or We would never ask you for payment or ask you to deposit a check into your personal bank account during the recruitment process.