Office Management Specialist/Supervisor(A72653)

• Vehicle Management
• Schedule and coordinate office vehicles and employee-assigned cars, maintaining usage records and logs.
• Handle vehicle registration, annual inspections, insurance renewals, and related administrative matters.
• Arrange regular vehicle maintenance, servicing, and repairs, coordinating with dealerships and insurance partners.
• Manage fuel cards, parking permits, charging cards, and track associated costs.
• Daily Office Operations
• Coordinate and maintain office spaces, meeting rooms, and workstations.
• Manage procurement and inventory of office supplies and pantry items to ensure adequate availability.
• Liaise with local service providers including property management, cleaning, landscaping, and maintenance vendors.
• Support new employee onboarding preparations (workstation setup, access cards, office supplies, etc.).
• Provide logistical support for office events and reception activities.
• Employee Administrative Support
• Assist the German team with administrative needs related to visas, business travel, and reception.
• Support the implementation of HQ administrative policies and employee benefits in Germany.
• Collect and relay employee feedback on administrative services, contributing to continuous improvement.
• Coordination and Information Flow

Collaborate with the Office Manager to complete information and data reporting as required by HQ.

• Basic Requirements
• Bachelor’s degree or above, preferably in Administration, Business Management, or Language studies; other majors are also considered.
• 1‑3 years of experience in administration, operations, or related fields; experience in multinational or cross-cultural environments is an advantage.
• Core Competencies
• Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Proactive communicator who escalates issues promptly without unnecessary delay.
• Accountable for the quality of work within scope, completing assigned tasks accurately and on time.
• Comfortable with a generalist administrative role, demonstrating reliability and attention to detail.
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