XTS Commodities is looking for a sharp, proactive Office Manager & KYC Coordinator to become the operational backbone of our Geneva office. In this role, you'll be at the intersection of daily operations, client onboarding, compliance, and executive-level reporting, working closely with leadership and cross-functional teams to keep the business running smoothly.
If you thrive on variety, take pride in precision, and love having a direct impact on how a business functions, this is the role for you.
Key Responsibilities
- Track the execution of strategic initiatives, ensuring milestones and deadlines are met.
- Support client onboarding, including preparation and tracking of KYC compliance documentation.
- Develop professional presentations, reports, and materials for internal and external stakeholders.
- Coordinate general office operations, including vendor relationships, supplies, and facilities.
- Ensure accuracy, consistency, and completeness of documentation across compliance processes.
- Provide timely follow-up on key business actions and outstanding items across departments.
- Oversee general office management, ensuring smooth daily operations across the Geneva office.
- Act as a central point of communication across departments, supporting daily and strategic goals.
What We're Looking For
- Strong organizational skills; able to manage multiple priorities simultaneously.
- Excellent attention to detail, particularly in compliance and documentation.
- Effective communicator, comfortable across all levels and departments.
- Proficiency in presentations and reports (PowerPoint, Word, Excel).
- Prior experience in office management, executive support, or operations - ideally in financial services or trading.
- Familiarity with KYC and client onboarding processes is an advantage.
- Fluency in English required; French is a strong asset given the Geneva location.
- A proactive, solutions-oriented mindset; able to work independently and collaboratively.
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