Executive Assistant

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world\’s most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

We are looking for an
Executive Assistant (m/f/d)
at our European HQ who provides high level secretarial and administrative support for all of the daily duties. Requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization\’s operations, procedures, and people.

Location: Schaffhausen in Switzerland, but Home office / Remote options are also possible with regular presence on-site.

Essential Duties/Principal Responsibilities

• You manage meetings, conferences and events with focus on time management and schedules
• Organizing travel arrangements including flight schedules, visa requirements, lodging and transfer bookings (for management and visitors)
• Offer administrative support across the organization
• Backup function for the reception
• Order management for office material
• During the course of employment, the scope of duties may evolve

Qualifications: Education, Experience, Skills, Abilities, License/Certification:

• Commercial education, bachelor\’s degree in a relevant field or experience in a similar role in an international environment
• Solid written and verbal communication skills in German and English
• Proactive and independent work attitude
• Customer-oriented and open-minded personality
• Competency in Microsoft applications including Word, Excel, Outlook, PowerPoint, SharePoint und DocuSign
• Excellent Time Management and organization skills
• Experience with administrative procedures
• Organized, structured working style with high level of confidentiality and attention to detail

We Offer You More Than Just \“A Job\“

• Professional Development – To advance the capabilities of our people, we offer a wide variety of experiences to support our employees\‘ professional growth and continuous learning.
• Total Rewards – We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.
• Watermark – Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.
• Employee Networks – Our Employee Networks provide a professional, supportive network for employees from diverse backgrounds, including Women\’s, LGBT+ and Allies, Veteran\’s, People of Color and Allies, Emerging Leaders, and Working Parents Networks.

For questions regarding this opportunity, please reach out to Niklas Naunheim, Sr. Corporate Recruiter at

We are looking forward to your application

Xylem is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law.
Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.