Human Resources Management Specialist, NATO-JFTC

Human Resources Management Specialist, NATO-JFTC – (1682)

Job Title: Human Resources Management Specialist, NATO-JFTC

Location: Baumholder, Germany – Baumholder, 55774 DE
Darmstadt, Germany – Darmstadt, 64297 DE
Grafenwoehr, Germany – Grafenwoehr, BY 92655 DE
Heidelberg, Germany – Heidelberg, 69115 DE
Joint Force Training Centre, Bydgoszcz, Poland – Bydgoszcz, 85-915 PL (Primary)
NATO Joint Warfare Centre, Stavanger, Norway – Stavanger, 11 4068 NO
Norfolk, VA – Norfolk, VA 23501 US
Stuttgart, Germany – Stuttgart, 70437 DE
VILSECK, GERMANY – VILSECK, 92249 DE
Wiesbaden, Germany – Wiesbaden, HE 65207 DE

Summary: Yorktown Systems Group, Inc. (YSG) is seeking a qualified Human Resources Management Specialist to support the Joint Force Training Centre (JFTC) located in Bydgoszcz, Poland to conduct pre-deployment training activities for current theatres of operations and other exercises and training events (TEs) as assigned by NATO’s Allied Command Transformation (ACT). The incumbent will be responsible for providing principal assistance for the proper conduct of the employment life-cycle management activities for all categories of civilian personnel employed, both within and beyond PE ceiling to include workforce (Project Linked NATO Civilians) employed to support the JFTC’s NATO 2030 in all supported organizations under HR management responsibility of JFTC HRM Branch.

Specific duties may include, but are not limited to:

• Manage the preparation, conduct and administration of the complete recruitment process of all civilian personnel categories to include NATO 2030 Project Linked NICs employed in all supported organizations.
• Assist the HRM Branch regarding the collection of the NATO 2030 Workforce requirements.
• Provide any kind of administrative support for products that are coming from the NATO 2030 initiative.
• Compile and maintain personnel files and operate the Human Resources Data System (HRDS).
• Manage the employment of all civilian personnel categories and NATO 2030 Project Linked NICs during employment.
• Coordinate issues related to national security clearances and prepare requests for civilians to external authorities.
• Coordinate and manage initial and annual medical examinations for all civilian personnel categories.
• Administer leave, attendance, overtime records and compensatory time off for all civilian personnel categories.
• Coordinate probationary period reports and employment contracts renewals due dates.
• Maintain the HRM Branch suspense system to ensure timely personnel administration.
• Assist in personnel administration including the in/out processing of all personnel.
• Coordinate, manage and evaluate the deployment preparation procedures for NICs.
• Coordinate with HN SU and Occupational Health and Safety regarding management and administration of LWR Employees.
• Assist in coordination and conduct of ad-hoc workforce reviews and surveys.
• Participate in working groups and meetings on payroll/allowances, pension, and personnel management system matters.
• Perform related employment lifecycle management activities.

Minimum Qualifications:

• Minimum 2 years of hands-on experience with effective utilization of an automated Personnel Management system.
• Recent professional experience in application of Host Nation Poland Labor Law and Social Security Legislation.
• Minimum 1 year of professional experience in an administrative role in recruitment support.
• Native English language speaker or individual with very good command of spoken and written English, with a proven ability to communicate effectively.

Clearance: Must possess an active NATO or U.S. SECRET security clearance.

Travel: Travel may be required within and outside of NATO’s boundaries.

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