Payroll & HR Operations Specialist

Would you like to be part of a Transformational Experience? Join Zambon!

WHO WE ARE

Zambon is a multinational pharmaceutical and chemical Company headquartered in Milan and present in 19 countries. The company is focused on innovation and the development with the aim to improve the quality of people’s health. Zambon focuses on high quality products in areas such as Respiratory, Pain, Woman Healthcare and Central Nervous System and has well-known brands with strong market leader position across the world like Lysomucil and Spidifen.

The Germany subsidiary, located in Berlin, is looking to reinforce its team with a 'Payroll & HR Operations Specialist' responsible for ensuring the accurate, timely and compliant administration of payroll, employee benefits and HR operations. Acting as a key point of contact for payroll-related matters, maintains HR data and documentation, coordinates with external service providers, contributes to HR projects and delivers operational support to the HR Director Northern Europe. The position plays a critical role in ensuring compliance, data integrity and efficient HR processes throughout the employee lifecycle.

Your Responsibilities

• Coordinate monthly payroll processing with the external payroll provider
• Ensure accurate payroll changes for hires, exits, salaries and absences
• Review payroll results and coordinate corrections when required
• Support payroll reconciliations and ensure payroll data accuracy
• Liaise with payroll, tax and social security providers
• Act as first contact for employee payroll and benefits questions
• Administer employee benefits, pensions, insurance and mobility programs
• Maintain benefit records and ensure correct payroll treatment
• Prepare contracts, amendments, certificates and HR documentation
• Coordinate onboarding, offboarding and employee lifecycle processes
• Monitor absences, working time, parental leave and sickness records
• Maintain accurate employee data in HR and payroll systems
• Prepare HR and payroll reports and support audits and compliance
• Support HR system administration and process improvement initiatives
• Provide operational support to the HR Director Northern Europe
• Back-up of Team Assistant

What We Expect From You

• Degree in HR, Business, Finance or related field, or equivalent training
• Payroll qualification (e.g. Lohn- und Gehaltsbuchhaltung) is a plus
• Min. 2-3 years' experience in German payroll administration
• Knowledge of German labour, tax and social security regulations
• Experience with payroll providers, tax advisors and benefits providers
• Experience with HRIS and payroll systems (e.g. SAP, DATEV, HR Works)
• Strong MS Office skills, especially Excel
• Fluent German and very good English skills
• High accuracy and strong attention to detail
• Ability to handle confidential employee data with discretion
• Strong organizational and planning skills
• Ability to manage multiple priorities and deadlines
• Service-oriented mindset with a strong employee focus
• Excellent communication and interpersonal skills
• Independent working style with strong stakeholder collaboration
• High integrity, proactive mindset and commitment to continuous learning

We offer

Join an international and dynamic organization, where you will play a key role in payroll and HR operations. We offer an attractive compensation and benefits package, a collaborative work environment, and opportunities to grow professionally while contributing to local and international HR projects.

More info or follow us at:

• https://www.linkedin.com/company/zambon/