You will own accounting, tax compliance, payroll coordination, and legal administration, and over time build the in-house financial competence that reduces our reliance on external advisors. Half of this role is pure administrative finance. The other half is operational: contracts, vendor management, HR administration, and the administrative infrastructure a growing defence company needs done properly.
What you'll do
- Own the books. Day-to-day bookkeeping, invoicing (§14 UStG), VAT returns, bank reconciliation, and expense compliance.
- Drive payroll. Coordinate the monthly DATEV workflow, manage social insurance (GKV/PKV), and handle payroll-related filings.
- Manage tax and compliance. Prepare Umsatzsteuervoranmeldungen, liaise with the Finanzamt, and coordinate annual statements with our Steuerberaterin, with the goal of owning more in-house over time.
- Handle contracts and legal. Draft and review NDAs, Beratungsverträge, supplier agreements, and employment contracts. Know when to elevate and manage the relationship with external counsel.
- Run HR administration. Onboarding and offboarding paperwork, personnel files, Krankenkassen coordination, and government filings.
- Manage vendors and office. Supplier onboarding, insurance, equipment, subscriptions, and facility administration.
What we're looking for
- Completed training or degree in accounting or business administration: Steuerfachangestellte/r, Finanzbuchhalter/in, or equivalent.
- 2 to 5 years of hands-on finance or accounting experience, ideally in an SME or startup.
- Strong command of German tax law, VAT, and payroll processes. Comfortable in DATEV.
- Enough legal literacy to review a standard contract and flag what matters.
- Autonomous, precise, and comfortable owning a function without a team around you.
- Fluent German; solid working English.
How the hiring process works
- Intro call. 30 minutes with our recruiting team. We'll learn about your background, and you'll learn about the mission.
- Deep dive. A working session with the founding team on a real financial or administrative challenge we're facing right now.
- Case study, in Munich. A visit to the office to walk through a tangible problem set, in person if you can make it or over Teams if you can't.
- The offer. By now you've likely already met our CEO. This round is where we make it official: fast, transparent, and built around the mission.
#J-18808-Ljbffr
