- Project Portfolio Management & PMO (M/F)

Job Description

Founded in 1856, Banque Internationale à Luxembourg is the oldest multi-business bank in the Grand Duchy. From its foundation, the BIL has always played an active role in the development of the Luxembourg economy. It currently operates in retail, private and corporate banking, as well as on major capital markets.

Employing more than 2,000 people, BIL is present in the financial hotspots that are Luxembourg, Switzerland, and China. As a major player in Luxembourg’s finance industry and as a signatory of the UN Principles of Responsible Banking, BIL is committed to handing over a responsible and sustainable bank to future generations. BIL’s Project Portfolio Management & PMO is responsible for the successful and timely delivery of strategic, bank-wide Business and IT programs, projects, and studies.

BIL is seeking a junior Project Support Officer trainee that will help set up and support some strategic projects or programs. The trainee will also work as a PMO analyst trainee that will support the Enterprise Portfolio teams. The Enterprise Portfolio is leading and managing the Projects of BIL Group.

Using BIL’s overall Project Portfolio Management & PMO methodology, the candidate will run the project/program specific processes as well as the production of reporting, meeting management, and notes from governance meetings. The candidate will also have the opportunity to be an organizational and administrative asset for some Project Managers of the Enterprise Portfolios teams – Transversal Projects Team, Front Projects Team, Ops & IT Projects Team, Risk & Finance Projects Team.

Your next challenge:

1. Work with key stakeholders and project/program managers to actively manage day-to-day activities, ensuring delivery accountability.
2. Assist the project/program managers on the details of the required governance and reporting and act as the first point of contact for any project management queries within the project/program.
3. Quickly set up and maintain the structures and reporting for the project/program in line with BIL’s overall Portfolio Governance and Project Management approach.
4. Co-ordinate the creation of project/program budgets and manage the tracking and reporting of project/program spend.
5. Manage the planning process for the project/program, if necessary, facilitate planning workshops and create plans.
6. Manage and coordinate the project/program governance structure and meetings assisting the project/program manager in the preparation of materials, minutes, and actions.
7. Keep the strategic reporting tool (Clarity) up to date with a current and accurate record of project/program plan and status.
8. Make the link with BIL’s PMO for all operational aspects regarding reporting and portfolio management that arise from the project/program.

Your skills:

1. Master in economy &/or Finance &/or Business Administration or equivalent.
2. Looking for a gap year (‚césure‘) or End of studies – 6 months trainee.
3. Written and verbal communication (French and English).
4. Fluency in another European language will be considered an advantage.
5. Knowledge in Banking and insurance products, services, and activities can be an asset.
6. Good knowledge in MS Office applications: Word, Excel, PowerPoint.
7. Strong organizational and problem-solving skills.
8. Good interpersonal and communication (oral and written) skills at all levels.
9. Ability to organize and present reports, proposals, and other related project/program data.
10. Autonomy, transparency, and reliability.
11. Ability to communicate financial results and analytics to non-finance people.
12. Strong analysis skills.
13. Strong focus on customer service and delivery.
14. Adhere to best corporate practices (i.e., compliance, risk identification…).
15. No experience needed but a previous experience in banking industry, big four companies, or project support is an asset.

BIL offers a broad range of challenging projects and a huge choice of career paths. We will assist you in finding the one that best meets your skills and expectations. Your personal development is our priority and we greatly encourage you to dive into different business areas for the broadest possible experience. BIL is firmly of the opinion that individual development contributes towards increasing the collective performance of the Bank.

We are committed to creating a culture that encourages individual development with equal opportunities for all. NB: The selected candidate will be asked to provide an extract from the criminal record (no.3) as evidence of integrity and justified with regard to the specific needs of the position to be filled.

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