(Junior) Bid & Proposal Specialist

Founded in Switzerland in 1968, Zühlke is owned by its partners and located across Europe and Asia. We are a global transformation partner, with engineering and innovation in our DNA. We're trusted to help clients envision and build their businesses for the future – to run smarter today while adapting for tomorrow’s markets, customers, and communities. Our multidisciplinary teams specialise in tech strategy and business innovation, digital solutions and applications, and device and systems engineering. We excel in complex, regulated spaces including health and finance, connecting strategy, tech implementation, and operational services to help clients become more effective, resilient businesses.

If you share our values and want to do the best work, for the right reasons, we can offer you the chance to do it on a global scale and play a real role in shaping our exciting journey.

The role

Are you someone who enjoys bringing clarity and structure to collaborative work? As a Bid & Proposal Specialist at Zühlke, you’ll play a key role in shaping winning proposals – coordinating people, content, and timelines to help us secure exciting new projects. It’s a great opportunity to grow in a dynamic, cross-functional environment where your contribution truly matters.

How you\’ll make an impact

• Coordinate and support all stages of the bid process, ensuring timelines and deliverables are met.

• Facilitate bid ceremonies such as kick-off meetings, opportunity assessments, storyline workshops, approvals, and retrospectives.

• Collaborate with sales and delivery teams across multiple EMEA countries.

• Help opportunity owners develop clear win strategies and support the creation of compelling proposal content, ensuring alignment with client needs and Zühlke’s strengths.

• Maintain and improve tools, templates, and shared resources, while actively contributing to knowledge management by curating and maintaining reusable content, best practices, and reference materials.

• Drive knowledge transfer by providing opportunity owners with training materials and guidance on the bid management process.

• Ensure documentation is complete and compliant with internal standards and policies.

• Contribute to continuous process improvement by conducting retrospectives, capturing lessons learned and best practices.

What is important to us

• 2–4 years of experience in a structured, deadline-driven environment (e.g. bid management, project coordination, consulting, sales support, marketing operations)

• Strong understanding of B2B sales or project environments

• Ability to manage multiple stakeholders, work collaboratively, and keep projects on track

• Excellent organisational skills and the ability to communicate clearly and concisely – both in writing and in person

• Proactive, detail-oriented mindset with a hands-on attitude

• Comfortable taking ownership of tasks and driving them forward independently

• Strong interest in tools and technology, with hands-on experience using AI tools to enhance productivity or workflows

• Bachelor’s degree in Business, Sales, Communications, or a related field – we also welcome candidates with equivalent experience and a strong track record in similar roles

• Fluency in English and German

What we offer

• Work life blend: we offer a safe & healthy workplace, with flexible working hours and the possibility to work from home

• Profit share scheme: In addition to your annual salary, you may receive a profit share defined by the company’s success in the previous year

• Global and Diverse Zühlke community: witness how colleagues from all our 16 offices across the globe come together to create a unique, positive and inclusive work culture, learning from one another at annual team camps, and celebrating year-end parties and other local festivities.

• Committed to development: we are committed to the growth of our people and are investing in your development. We’re empowering you to build the skills you need to make a positive impact, both personally and for our clients, today and in the future.

To dive deeper into local benefits of working in Zühlke follow the link

If you feel you don't meet all the requirements, we are still happy to get to know you, learn more about your ambitions and ideas and look forward to receiving your application!

We welcome people from all backgrounds, regardless of their gender, personality, national origin, race, religion, colour, sexual orientation, gender identity, age, marital status, disability or veteran status.