Events Producer

Responsibilities

• Own a portfolio of mid‑size events aligned to demand generation and category priorities
• Evaluate and recommend events based on ROI, audience relevance, and competitive landscape
• Partner with Category Marketing, Creative, Sales, and Account management to define goals, messaging, branding, and staffing
• Lead end‑to‑end execution of tradeshows and activations, including booth design, fabrication, AV, shipping, and on‑site operations
• Manage vendors and agencies: sourcing, negotiation, contracts, and delivery against brand standards
• Assist the sales team in manning the floor during busy times and be able to credibly talk about Whatnot and live shopping
• Build and manage detailed Run of Show documentation and lead on‑site execution
• Translate creative concepts into executable production plans
• Own production timelines, sequencing, and logistics from planning through strike
• Lead on‑site coordination, including staff scheduling, briefing, and training
• Troubleshoot technical and operational issues in real time
• Own and scale the Booth-in-a-Box logistics and checkout process
• Build and manage inventory systems for event assets, swag, and seller kits
• Lead ordering, shipping, and fulfillment for all IRL events
• Develop repeatable processes to improve efficiency and consistency
• Build and manage budgets for mid‑size events
• Track estimates vs. actuals and proactively manage variances
• Identify risks early and adjust scope, vendors, or plans as needed
• Serve as logistics/production lead for mid‑size events and support large scale events

Qualifications

• Event Production Expertise: 4‑7 years experience with tradeshow logistics, vendors, and on‑site execution
• Strategic + Tactical Mindset: Understanding both the "why" behind events and the "how" to execute them
• Figure‑It‑Out Operator: Track record of navigating ambiguity and solving problems independently
• Own Everything & Nothing: Cross‑functional collaboration and ability to flex up or down based on the needs of the specific event will be paramount
• Experimental Marketing Chops: Instinctively put yourself in the attendee’s shoes, designing experiences that resonate and elevate the brand
• Technical Fluency: Strong understanding of event tech/AV setups; able to troubleshoot independently (OBS experience a plus)
• Operational Excellence: Highly organized, detail‑oriented, and capable of managing multiple complex projects simultaneously
• Process Builder: Experience creating scalable systems (inventory, logistics, playbooks) from the ground up
• Travel Bug: This role will be attending a good amount of IRL events throughout the year, both US and internal (a valid passport is required)
• Budget Ownership: Comfortable managing budgets, tradeoffs, and ROI.
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