Team Assistant (m/f/d) in Bonn

GOPA Pro GmbH

We are looking for a full-time Team Assistant for our Bonn office.

• Provide professional administrative support, primarily to the NACE Division
• Maintain and further develop efficient administrative systems and processes to ensure smooth and effective office operations at all times
• Support a team of Project Managers in the acquisition and implementation of projects
• Compile and format multilingual tender documents; finalise and prepare them for submission by post or electronically
• Edit and translate multilingual texts, such as reports and publications of various kinds
• Support staff with travel planning, including flights, visas, etc.
• Oversee office infrastructure and administer leasing and service contracts
• Introduce new staff members to organisational matters
• Coordinate matters related to external visitors, e.g. craftsmen, in coordination with reception
• Organise GOPA Pro special events, such as Christmas parties, company outings, etc.
• Cover front-desk duties
• Provide general support to visitors
• Handle general office management tasks

• Professional training in office, business or commercial administration, e.g. multilingual secretary, office administrator, commercial apprenticeship/IHK qualification
• At least two years of practical experience as a team assistant
• Excellent command of MS Office products
• Flexible and proactive personality with an efficient working style and strong self-organisation skills
• Communications experience would be a strong advantage
• Excellent written communication skills in English; German and/or French would be an asset
• Flexibility, ability to work independently, as well as excellent teamwork and communication skills
• Good planning and organisational skills

• Short communication and decision-making processes
• The opportunity to work autonomously and in a results-oriented manner
• An excellent working atmosphere in a motivated, multicultural team with competent colleagues
• Continuous training and skills development
• Subsidy for public transport in the region, e.g. Jobticket, and a lunch allowance
• Excellent connection to public transport, easily reachable from Bonn and Cologne
• Opportunity to lease a bike via the company, e.g. JobRad

We are looking forward to receiving your online application, including your possible start date and salary expectation.

Your contact person: Ines Gebhardt