Assistant(e) de direction, 80-90%

ppHEKS employs over 1500 permanent staff. At 24 locations in Switzerland and worldwide in 35 countries, HEKS operates with 290 programmes and projects amounting to around 144 million Swiss francs. In 2024, HEKS reached approximately 16 million people with its work. /p pHEKS pursues the vision of a just world in which the dignity of all people is respected, peace prevails, and natural resources are preserved. The goal is a transformation on social, economic, and political levels. HEKS contributes to improving the living conditions of people in Switzerland and worldwide, asserts their rights, and raises awareness and mobilises for this purpose. /p pbLived diversity - Inclusion is important to us: /b /p pWe welcome applications regardless of gender, nationality, ethnic origin, religion, age, or sexual orientation. /p h3Executive Assistant, 80-90% /h3 pAre you an organisational talent with above-average service orientation, think proactively, and keep an overview even in a dynamic environment and under time pressure? Do you work independently, precisely, reliably, and are familiar with digital tools? Do you appreciate working with different stakeholders and is communication (written and oral) one of your strengths? Then we look forward to meeting you. /p pWe are looking for our headquarters for our executive team immediately or by arrangement a /p pThese are your main tasks: /p ul liOrganisation, preparation, and follow-up (mostly including minute-taking) of meetings of the Board of Trustees, its committees, the Audit Committee, the Staff Welfare Foundation, as well as a trilateral internal meeting /li liCoordination of appointments, meetings, appearances, and business trips of the Director including documentation /li liPreparation of communication to employees from the supervised bodies /li liSecretariat of the Presidency /li liAdministrative and coordinative support of the Service Division Management in Executive Board matters /li liEnsuring professional correspondence of the Directorate across various communication channels /li liResponsibility for structured document management, maintenance of the organisation-wide manual, and archiving of Board of Trustees documents /li liSupport of the Executive Team Management with administrative tasks including deputising during absence /li /ul pIdeally, you bring the following: /p ul liCommercial basic training with further education as an Executive Assistant with a federal diploma or a comparable qualification /li liSeveral years of experience in a demanding assistant role at C-level /li liStrong organisational skills as well as a structured, forward-looking, and independent working style /li liGreat talent for organisational and coordination tasks as well as pronounced prioritisation skills and initiative /li liTarget-group appropriate, clear, and appreciative communication in writing and orally with internal and external stakeholders at all hierarchy levels /li liConfident German as well as very good French and English skills /li liVery good MS Office skills and flair for working with digital (AI) tools /li /ul pWhat you can expect from us: /p ul liYou will have a responsible and varied role in a dynamic organisation committed to social justice and the preservation of human dignity in Switzerland and globally. You will work closely with the Director and strategic bodies, actively shape processes, contribute to the efficient preparation and implementation of decisions, and act as a hub for information flow between the bodies. /li liWe offer modern and flexible working conditions /li liLook forward to a collegial working environment, short decision-making paths, and a meaningful and impactful role - right in the heart of a committed NGO. /li /ul pFor further information, Cornelia Reinhard is happy to assist you at telephone . /p pMore information about HEKS can be found at /p /p #J-18808-Ljbffr