Office Manager in München

Office Manager in Munich Competitive Range, up to € 90,000 per annum Perm | Onsite role An established international private wealth firm is looking for an experienced Office Manager to run its Munich office.

This is a varied, hands‑on role covering office and facilities management, HR and finance administration, support for senior leaders, and event coordination.

You’ll also be the first point of contact for the firm’s high‑profile private clients, so presentation and discretion matter in everything you do.

We’re looking for a polished, highly organised professional with solid office management experience, ideally gained in financial services or another premium client‑facing setting.

You’ll need business‑fluent German and English, strong Microsoft 365 skills, and a proven ability to handle confidential information with complete discretion.

• What you’ll do
• Manage the day-to-day running of the office, keeping it well presented, stocked and secure.
• Look after the landlord, building management, cleaners and contractors, and manage supplier relationships, contracts and renewals.
• Give clients and visitors a calm, professional and discreet welcome. This includes preparing meeting rooms and refreshments.
• Support the leadership team with diary management, meeting scheduling, document preparation and business travel.
• Coordinate recruitment logistics and handle onboarding and offboarding for new joiners and leavers.
• Keep employee records and absence tracking accurate and confidential.
• Work with external payroll and HR advisers on monthly changes and local employment requirements.
• Process invoices and expenses, track office spends against budget, and keep a register of contracts, subscriptions and insurance renewals.
• Plan internal events and support the delivery of exclusive client events, from guest lists to on‑the‑day coordination.
• Oversee health and safety, access control and data protection (GDPR/DSGVO) in the office.
• Act as the first point of contact for everyday IT issues, set up equipment for new starters and maintain the asset register.
• Liaise with colleagues at head office and continuously improve how the office runs.
• What you’ll need
• Proven experience as an Office Manager, Operations Coordinator or in a similar senior administrative role, ideally in financial services, wealth management, a family office or another premium environment.
• Business‑fluent German and English, written and spoken.
• Experience supporting senior leaders and managing external suppliers.
• Practical HR administration experience, such as onboarding, absence management and employee records.
• Advanced Microsoft 365 skills, especially Outlook, Word, Excel and Power Point.
• Excellent organisation and attention to detail, with the ability to juggle changing priorities.
• Absolute discretion and sound judgement with sensitive information.
• A polished, warm and service‑minded approach, plus the initiative to work independently.
• Knowledge of German workplace regulations and GDPR/DSGVO, experience organising premium events, and additional languages is desirable.